Security & Data Protection

How we protect your data and ensure service security

1. Data Security Measures

Encryption

  • All data transmitted to and from our servers is encrypted using TLS 1.3
  • Sensitive data is encrypted at rest using AES-256 encryption
  • Database connections use encrypted channels
  • API communications with third-party services are encrypted

Access Controls

  • Multi-factor authentication for administrative access
  • Role-based access control (RBAC) for team members
  • Regular access reviews and principle of least privilege
  • Secure password policies and account lockout mechanisms

Infrastructure Security

  • Hosted on secure, SOC 2 compliant cloud infrastructure
  • Regular security updates and patch management
  • Network segmentation and firewall protection
  • Intrusion detection and monitoring systems

2. Privacy Protection

Data Minimization

We collect only the data necessary to provide our services:

  • Account information (email, encrypted password)
  • Usage data for service improvement
  • Generated content based on your subscription plan retention policy

Data Processing

  • Your prompts and images are processed only to provide AI services
  • We do not use your content to train our own AI models
  • Third-party AI providers process data according to their privacy policies
  • No human review of your content except for abuse prevention

Data Retention

  • Generated content automatically deleted per subscription plan limits
  • Account data retained until account deletion
  • Logs and analytics data retained for 90 days maximum
  • Backup data securely deleted after retention periods

3. Third-Party Service Security

AI Service Providers

Primary AI Platform

SOC 2 Type II certified, GDPR compliant, enterprise-grade security

NLP Services Provider

SOC 2 compliant, data processing agreements in place

Database Infrastructure

ISO 27001 certified, PostgreSQL with row-level security

All AI service providers are required to meet strict security and compliance standards, including SOC 2 certification and GDPR compliance where applicable.

Payment Security

  • Creem payment processor is PCI DSS compliant
  • We do not store credit card information
  • All payment data is encrypted and tokenized
  • Fraud detection and prevention measures in place

4. Content Security & Moderation

Automated Safety Measures

  • AI-powered content filtering to prevent harmful outputs
  • Prompt analysis to detect prohibited content requests
  • Real-time blocking of NSFW and violent content
  • Automated detection of potential copyright violations

Human Review

  • Flagged content reviewed by trained moderators
  • Appeals process for incorrectly flagged content
  • Regular audits of moderation accuracy
  • Continuous improvement of detection systems

User Reporting

  • Easy reporting mechanism for inappropriate content
  • 24-hour response time for safety reports
  • Transparent communication about actions taken

5. Incident Response & Monitoring

24/7 Monitoring

  • Real-time security monitoring and alerting
  • Automated threat detection and response
  • Performance and availability monitoring
  • Regular security scans and vulnerability assessments

Incident Response Plan

  • Defined procedures for security incidents
  • Rapid response team available 24/7
  • Communication plan for affected users
  • Post-incident analysis and improvement process

Business Continuity

  • Regular data backups across multiple regions
  • Disaster recovery procedures tested quarterly
  • Redundant systems and failover capabilities
  • 99.8% uptime SLA with monitoring and alerts

6. Compliance & Certifications

Data Protection Regulations

  • GDPR compliance for European users
  • CCPA compliance for California residents
  • Data processing agreements with all vendors
  • Regular compliance audits and assessments

Industry Standards

  • Following OWASP security guidelines
  • Implementing NIST Cybersecurity Framework
  • Regular penetration testing by third parties
  • Security awareness training for all staff

7. Security Best Practices for Users

Account Security

  • Use a strong, unique password for your account
  • Enable two-factor authentication when available
  • Log out from shared or public computers
  • Regularly review your account activity

Content Guidelines

  • Don't upload sensitive personal information
  • Ensure you have rights to any images you upload
  • Be cautious when sharing generated content publicly
  • Report any security concerns immediately

8. Security Contact & Reporting

Report Security Issues

If you discover a security vulnerability or have security concerns, please contact us immediately:

Security Email: contact@thumbflow.io

Response Time: Within 72 hours

Subject: Security Issue - [Brief Description]

PGP Key: Available upon request

Responsible Disclosure

We appreciate responsible disclosure of security vulnerabilities. We commit to:

  • Acknowledging your report within 72 hours
  • Providing regular updates on our investigation
  • Crediting researchers who help improve our security
  • Not pursuing legal action for good-faith security research

General Support

General Contact: contact@thumbflow.io

Website: thumbflow.io

    ThumbFlow AI - Create Professional YouTube Thumbnails in Seconds